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Clerk III - Accounts Payable Clerk

Company: Iowa State University
Location: Ames
Posted on: January 9, 2022

Job Description:

Position Information:Position Title:Clerk III - Accounts Payable ClerkJob Group:MeritRequired Minimum Qualifications:--- Any combination of related clerical office experience, related undergraduate education, and/or post high school clerical training that is the equivalent to two years of full-time employment.Preferred Qualifications:Experience with processing accounts payable transactionsExperience in a high-volume accounting environmentExperience that demonstrates attention to detailExperience in a procurement-related areaJob Description:The Controller's Department at Iowa State University is seeking a Clerk III to join the team. This position is in Accounts Payable where the individual will enter invoices to be paid on purchase orders and supplier contracts, research invoice discrepancies, assist ISU departments and vendors with determining payment status, and assist with other clerical duties, including the duties listed below.Under general supervision, performs and coordinates clerical work such as examining and evaluating data according to established guidelines requiring a knowledge of both assigned and related work areas. Duties may involve the use of personal computers, computer terminals, and a variety of software and/or conventional office equipment.Characteristic Duties and Responsibilities--- Process high volume of invoices applied to purchase orders and contracts--- Process specialized invoices types: Dining; FPM, SPA, Rents, Fuel Tax, Coops, Foreign Suppliers and Wire Transfers--- Verification of data on invoice compared to the supplier record--- Ensure the correct Spend Category and other Worktags are being used--- Process Credit memos--- Perform data entry creating an invoice in Workday--- Make corrections if invoice is sent back by the Cost Center Manager--- Review and reconcile invoice discrepancies--- Review and resolve finance charges and sales tax--- Responsible for processing highly sensitive and confidential documents--- Reconcile Vendor Statements, request any missing invoices from the vendor--- Work directly with the university departments and Procurement to resolve payment issues--- Collaboration: Attend meetings; share knowledge, continual education and cross training--- Other clerical office/duties as assignedKnowledge, Skills, and Abilities--- Knowledge of office routines and functions sufficient to refer visitors and telephone calls and to route correspondence by name and functional area.--- Knowledge of institutional and unit policies, processes and forms.--- Knowledge of proper format, grammar, spelling, punctuation and capitalization.--- Skill in utilizing computer software packages and online systems.--- Skill in operating office equipment.--- Ability to communicate effectively with staff, students, and the public.--- Ability to follow oral and written instructions and apply institutional and other policies accurately.--- Ability to gather, evaluate, and display data in appropriate format and keep accurate records.--- Ability to exercise functional supervision over employees.--- Ability to organize and prioritize multiple tasks.Appointment Type:RegularNumber of Months Employed Per Year:12 Month Work PeriodTime Type:Full timePay Grade:08Application Instructions:Apply for this position by clicking on "Apply" and completing the Merit Employment Application. Please be prepared to enter details about your education and work history. If you have questions regarding the application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.Original Posting Date:December 21, 2021Posting Close Date:December 20, 2021Job Requisition Number:R7153

Keywords: Iowa State University, Ames , Clerk III - Accounts Payable Clerk, Other , Ames, Iowa

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