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Secretary II

Company: Iowa State University
Location: Ames
Posted on: June 19, 2022

Job Description:

Position Information:

Position Title:Secretary II

Job Group:Merit

Required Minimum Qualifications:--- Any combination of related clerical office experience, related undergraduate education and/or post high school clerical training that is the equivalent to two years of full-time employment and includes the use of word processing.

Preferred Qualifications:Experience working with undergraduate student programs

Experience that demonstrates customer service skills

Experience that demonstrates proficient computer skills with Microsoft Office Suite

Job Description:

The Department of Physics and Astronomy in the College of Liberal Arts and Sciences is seeking a Secretary II to provide support for the department's undergraduate academic programs. Under general supervision, performs secretarial work such as composing routine correspondence, maintaining records, and obtaining and providing factual information requiring a knowledge of the policies and procedures of both the assigned and related work areas. Duties involve the use of personal computers, computer terminals, and a variety of software and/or conventional office equipment. May provide functional supervision.

Primary responsibilities include

+ Coordinating undergraduate course offerings, student evaluations, website and list serve management, textbook orders, generating reports, room scheduling, management of records and archives, and oversight of undergraduate student employment in the department

+ Student recruitment support including scheduling appointments with prospective students/parents and communicating with external stakeholders

+ Composing non-routine correspondence requiring judgment and application of guidance and policies

+ Collecting and compiling data for departmental needs including enrollment trends and the retention of majors

+ Ordering and maintaining office supplies

+ Equipment and space inventory

+ Assisting with the planning of department undergraduate events.

+ Assisting the chair with faculty review appointments, resume updates and other general departmental needs

Knowledge, Skills, and Abilities

--- Knowledge of office routines and functions sufficient to refer visitors and telephone calls and to route correspondence by name and functional area.

--- Knowledge of institutional and unit policies, processes and forms.

--- Knowledge of proper format, grammar, spelling, punctuation, and capitalization.

--- Skill in utilizing computer software and online systems.

--- Skill in operating office equipment.

--- Ability to communicate effectively with staff, students, and the public.

--- Ability to follow oral and written instructions and apply institutional and policies accurately.

--- Ability to collect data, keep records, and prepare reports.

--- Ability to exercise functional supervision over employees.

--- Ability to organize and prioritize multiple tasks.

Appointment Type:Regular

Number of Months Employed Per Year:12 Month Work Period

Time Type:Full time

Pay Grade:08

Application Instructions:

To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae2) Letter of Application/Cover LetterIf you have questions regarding this application process, please email or call 515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value. Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as:--- Retirement benefits including defined benefit and defined contribution plans--- Generous vacation, holiday and sick time and leave plans--- Onsite childcare (Ames, Iowa)--- Life insurance and long-term disability--- Flexible Spending Accounts--- Various voluntary benefits and discounts--- Employee Assistance Program--- Wellbeing program--- This job may also be eligible for flexible work schedules and flexible workplace options that may include flexible working hours and a hybrid working environment.

Original Posting Date: June 8, 2022

Posting Close Date:June 17, 2022

Job Requisition Number:R8675

Keywords: Iowa State University, Ames , Secretary II, Administration, Clerical , Ames, Iowa

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