Company: Iowa State University
Posted on: June 19, 2022
Position Title:Secretary II
Required Minimum Qualifications:--- Any combination of related
clerical office experience, related undergraduate education and/or
post high school clerical training that is the equivalent to two
years of full-time employment and includes the use of word
Preferred Qualifications:Experience working with undergraduate
Experience that demonstrates customer service skills
Experience that demonstrates proficient computer skills with
Microsoft Office Suite
The Department of Physics and Astronomy in the College of Liberal
Arts and Sciences is seeking a Secretary II to provide support for
the department's undergraduate academic programs. Under general
supervision, performs secretarial work such as composing routine
correspondence, maintaining records, and obtaining and providing
factual information requiring a knowledge of the policies and
procedures of both the assigned and related work areas. Duties
involve the use of personal computers, computer terminals, and a
variety of software and/or conventional office equipment. May
provide functional supervision.
Primary responsibilities include
+ Coordinating undergraduate course offerings, student evaluations,
website and list serve management, textbook orders, generating
reports, room scheduling, management of records and archives, and
oversight of undergraduate student employment in the department
+ Student recruitment support including scheduling appointments
with prospective students/parents and communicating with external
+ Composing non-routine correspondence requiring judgment and
application of guidance and policies
+ Collecting and compiling data for departmental needs including
enrollment trends and the retention of majors
+ Ordering and maintaining office supplies
+ Equipment and space inventory
+ Assisting with the planning of department undergraduate
+ Assisting the chair with faculty review appointments, resume
updates and other general departmental needs
Knowledge, Skills, and Abilities
--- Knowledge of office routines and functions sufficient to refer
visitors and telephone calls and to route correspondence by name
and functional area.
--- Knowledge of institutional and unit policies, processes and
--- Knowledge of proper format, grammar, spelling, punctuation, and
--- Skill in utilizing computer software and online systems.
--- Skill in operating office equipment.
--- Ability to communicate effectively with staff, students, and
--- Ability to follow oral and written instructions and apply
institutional and policies accurately.
--- Ability to collect data, keep records, and prepare reports.
--- Ability to exercise functional supervision over employees.
--- Ability to organize and prioritize multiple tasks.
Number of Months Employed Per Year:12 Month Work Period
Time Type:Full time
To apply for this position, please click on "Apply" and complete
the Employment Application. Please be prepared to enter or attach
the following:1) Resume/Curriculum Vitae2) Letter of
Application/Cover LetterIf you have questions regarding this
application process, please email email@example.com or call
515-294-4800 or Toll Free: 1-877-477-7485.Why Choose ISU?Iowa State
University is committed to fostering a workplace of belonging,
where diversity is celebrated and equity is a core value. Our Iowa
State Employees enjoy comprehensive health and work life benefits,
including medical and dental; as well as:--- Retirement benefits
including defined benefit and defined contribution plans---
Generous vacation, holiday and sick time and leave plans--- Onsite
childcare (Ames, Iowa)--- Life insurance and long-term
disability--- Flexible Spending Accounts--- Various voluntary
benefits and discounts--- Employee Assistance Program--- Wellbeing
program--- This job may also be eligible for flexible work
schedules and flexible workplace options that may include flexible
working hours and a hybrid working environment.
Original Posting Date: June 8, 2022
Posting Close Date:June 17, 2022
Job Requisition Number:R8675
Keywords: Iowa State University, Ames , Secretary II, Administration, Clerical , Ames, Iowa
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