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Grants Billing Specialist

Company: YSS
Location: Ames
Posted on: November 17, 2021

Job Description:

The Grants Billing Specialist is responsible for all areas relating to grant and contract billing for designated program areas. This position will also be an integral part of developing and maintaining accounting principles, practices and procedures to ensure that grant/contract dollars are managed and spent in compliance with the intent of the award. This position addresses tight deadlines and a multitude of accounting activities relating to grant and contract billing including general ledger review, financial reporting related to the grants/contracts, year-end audit preparation for the Schedule of Federal Awards, and the support of budget and forecast activities as it relates to grant applications and existing grants/contracts. This position will be working closely with Finance, program staff, and the Grant Writer.REQUIRED EDUCATION, KNOWLEDGE, EXPERIENCE/SKILL

  • Bachelor's Degree in finance/accounting is required.
  • Minimum of two years of accounting experience is required. Previous experience should include grants financial management, finance, accounting, and/or auditing.
  • Knowledge of grant processes including accounting and financial reporting.
  • Proficient in the use excel spreadsheets, databases and accounting software, required.
  • Ability to interpret complex grant funding requirements, submissions, and budget projections; ability to interpret federal, state, and local government laws and regulations regarding grant administration; ability to review the work of others to ensure conformance to standards; ability to communicate effectively across a broad spectrum of staff, both orally and in writing required.
  • A successful candidate will have strong attention to details.ESSENTIAL FUNCTIONS/TASKS/EFFORT
    • This position requires a thorough understanding of existing grants/contracts to ensure compliance with fund drawdowns.
      • Prepares and processes assigned reimbursement claims to funding sources for all grants. Collaborates with Program Staff and the Grant Writer.
        • Ensures that all expenses are allocated accurately to the funding sources and makes changes as necessary.
          • Prepares monthly fund tracking sheets and grant reconciliations to better inform Program Directors on any spending issues so that they can make the necessary changes to stay on track with budget. Maintains, tracks and updates grants spreadsheet with all grants and reconciles all grant balances.
            • Reconciles grants information from within Dynamics to grant tracking sheet at the end of each month.
              • Identifies needed journal entries and budget revisions to balance and close out grants.
                • Prepares and completes reporting that must be submitted to granting agency properly and on time.
                  • Ensure accuracy of expense allocation and general ledger coding.
                    • Attends all staff meetings.
                      • Updates Hat Manual pertinent to job responsibilities.
                        • Serves as back-up support for the Grant Writer in monitoring of the pipeline and addressing opportunities.TOOLS AND TECHNOLOGYComputer (desktop/laptop)Multi-line telephone systemCopy machine/scannerVideo conferencing equipmentMicrosoft Office softwareWeb Browser softwareDatabase softwarePOSITION TYPEThis is a full-time, non-exempt position.TRAVELSome travel may be required for this position. A valid Iowa driver's license is required.WORK ENVIRONMENTThe noise level is usually minimal to moderate. Works in well-lighted, climate-controlled environment.PHYSICAL DEMANDSReasonable accommodations may be made to enable individuals with disabilities to perform the physical demands.While performing duties of the job, the employee is regularly required to stand; walk; may need to sit for extended periods of time; use stairs, as needed; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. Physically move to access all YSS locations. Employee must regularly lift and/or move up to 15 pounds, repeatedly. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time.VOLUNTEERISMThis position will engage and assist all YSS volunteers (individuals and groups) adhering to volunteer management best practices to ensure meaningful volunteer experiences. This position will maximize the skills and interests of all YSS volunteers to better impact our organization and the youth and families we serve.OTHER DUTIESPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.YSS EMPLOYEE COMMITMENTCommitment to agency core values and mission.Understand and adhere to accreditation standards, agency policy, and licensing requirements.Responds in a timely manner to internal and external stakeholdersUnderstands a culture of Trauma Informed Care, and models positive interactions at all times.

Keywords: YSS, Ames , Grants Billing Specialist, Accounting, Auditing , Ames, Iowa

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