Grants Billing Specialist
Posted on: November 17, 2021
The Grants Billing Specialist is responsible for all areas
relating to grant and contract billing for designated program
areas. This position will also be an integral part of developing
and maintaining accounting principles, practices and procedures to
ensure that grant/contract dollars are managed and spent in
compliance with the intent of the award. This position addresses
tight deadlines and a multitude of accounting activities relating
to grant and contract billing including general ledger review,
financial reporting related to the grants/contracts, year-end audit
preparation for the Schedule of Federal Awards, and the support of
budget and forecast activities as it relates to grant applications
and existing grants/contracts. This position will be working
closely with Finance, program staff, and the Grant Writer.REQUIRED
EDUCATION, KNOWLEDGE, EXPERIENCE/SKILL
- Bachelor's Degree in finance/accounting is required.
- Minimum of two years of accounting experience is required.
Previous experience should include grants financial management,
finance, accounting, and/or auditing.
- Knowledge of grant processes including accounting and financial
- Proficient in the use excel spreadsheets, databases and
accounting software, required.
- Ability to interpret complex grant funding requirements,
submissions, and budget projections; ability to interpret federal,
state, and local government laws and regulations regarding grant
administration; ability to review the work of others to ensure
conformance to standards; ability to communicate effectively across
a broad spectrum of staff, both orally and in writing
- A successful candidate will have strong attention to
- This position requires a thorough understanding of existing
grants/contracts to ensure compliance with fund drawdowns.
- Prepares and processes assigned reimbursement claims to funding
sources for all grants. Collaborates with Program Staff and the
- Ensures that all expenses are allocated accurately to the
funding sources and makes changes as necessary.
- Prepares monthly fund tracking sheets and grant reconciliations
to better inform Program Directors on any spending issues so that
they can make the necessary changes to stay on track with budget.
Maintains, tracks and updates grants spreadsheet with all grants
and reconciles all grant balances.
- Reconciles grants information from within Dynamics to grant
tracking sheet at the end of each month.
- Identifies needed journal entries and budget revisions to
balance and close out grants.
- Prepares and completes reporting that must be submitted to
granting agency properly and on time.
- Ensure accuracy of expense allocation and general ledger
- Attends all staff meetings.
- Updates Hat Manual pertinent to job responsibilities.
- Serves as back-up support for the Grant Writer in monitoring of
the pipeline and addressing opportunities.TOOLS AND
TECHNOLOGYComputer (desktop/laptop)Multi-line telephone systemCopy
machine/scannerVideo conferencing equipmentMicrosoft Office
softwareWeb Browser softwareDatabase softwarePOSITION TYPEThis is a
full-time, non-exempt position.TRAVELSome travel may be required
for this position. A valid Iowa driver's license is required.WORK
ENVIRONMENTThe noise level is usually minimal to moderate. Works in
well-lighted, climate-controlled environment.PHYSICAL
DEMANDSReasonable accommodations may be made to enable individuals
with disabilities to perform the physical demands.While performing
duties of the job, the employee is regularly required to stand;
walk; may need to sit for extended periods of time; use stairs, as
needed; use hands to finger, handle, or feel objects, tools, or
controls; reach with hands and arms; talk and hear. Physically move
to access all YSS locations. Employee must regularly lift and/or
move up to 15 pounds, repeatedly. Specific vision abilities
required by the job include close vision, distance vision, color
vision, peripheral vision, depth perception and the ability to
adjust focus. While performing the duties of this job, the employee
may be exposed to weather conditions prevalent at the
time.VOLUNTEERISMThis position will engage and assist all YSS
volunteers (individuals and groups) adhering to volunteer
management best practices to ensure meaningful volunteer
experiences. This position will maximize the skills and interests
of all YSS volunteers to better impact our organization and the
youth and families we serve.OTHER DUTIESPlease note this job
description is not designed to cover or contain a comprehensive
listing of activities, duties or responsibilities that are required
of the employee for this job. Duties, responsibilities and
activities may change at any time with or without notice.YSS
EMPLOYEE COMMITMENTCommitment to agency core values and
mission.Understand and adhere to accreditation standards, agency
policy, and licensing requirements.Responds in a timely manner to
internal and external stakeholdersUnderstands a culture of Trauma
Informed Care, and models positive interactions at all times.
Keywords: YSS, Ames , Grants Billing Specialist, Accounting, Auditing , Ames, Iowa
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