Accounting and Administration Specialist

Company: West Des Moines Chamber of Commerce
Location: West Des Moines
Posted on: March 26, 2020

Job Description:

Summary DescriptionUnder the general direction of the President/CEO of the West Des Moines Chamber of Commerce.--Responsible for the daily operations of the organization and the accurate accounting of dues, other non-dues income, invoicing, etc. for the Chamber of Commerce activities and staff.----Routine Job Duties/ResponsibilitiesPrepares all basic accounting functions including invoicing, expense and income posting, bank deposits, bank reconciliation, member activity in CRM, etc.Prepares applicable reports to update the CEO and Board of Directors of the West Des Moines Chamber of Commerce.Responsible for incoming phone calls/walk-ins.--Keep information, maps, etc., stocked and current.--Mail out community information/membership information per phone-in and other requests.--Regularly write and mail thank you notes to new and renewing members. Add new members to database, update membership information as needed and according to new member procedure.Order office supplies, organize office supply storage areas and restock as necessary.Assists other staff members as needs arise.--Assist with preparation of meeting materials.Provides assistance and information to inquiries of the Chamber.Assures that all work performed meets the organization's standards for customer service, accuracy, quality, and efficiency.Assists the President and CEO with the financial aspects of the Chamber operations, including accounting for department revenues and expenditures. Preparing for the annual budget and applying for appropriate grants and other outside funding opportunities.----Assists with the development and implementation of strategic and long-range plans for the organization, making sure to complement the City's long-range plans.Develops and implements methods of ascertaining internal and external customer service quality goals and performance against those goals.Maintains all pertinent records, contracts etc for equipment, capital expenditures, service agreements with vendors, etc.--Is the point person for maintenance issues with the landlord's office, city of WDM, etc. Participates in weekly organization staff meetings to stay informed of current issues and items of importance.Assures that the Organization's mission, goals and objectives are fully supported.--Implements standard of internal and external customer service quality goals. Performs other duties and responsibilities as assigned.Periodic Job Duties/Responsibilities------------------May be asked to attend full board meetings for the purpose of recording minutes.--Board meetings occur one day a month for approximately one hour from 4 - 5 PM.May be asked to assist with committee meetings and chamber events as needed.Job StandardsAny combination of education and experience providing the required skill and knowledge is qualifying.--Typical qualifications would be equivalent to:Education/Experience:------------------Proficient in all aspects of Microsoft Office Suite.------------------Proficient in QuickBooks Online------------------Will accept training to learn ChamberMaster, Chamber's CRM platform------------------Proficient and accurate in basic accounting skills.Skills:------------------Ability to handle confidential information in a sensitive manner------------------Ability to take initiative------------------Excellent oral and written communication skills------------------Excellent interpersonal communication skills, including the ability to focus on delivering a high level of customer service.------------------Ability to work independently with little direct supervision------------------Problem-solving ability------------------Accurate mathematical skills------------------Ability to concentrate in a diverse work setting------------------Sound judgment and decision-making abilities------------------Strong organizational abilities

Keywords: West Des Moines Chamber of Commerce, Ames , Accounting and Administration Specialist, Accounting, Auditing , West Des Moines, Iowa